5 Ways To Simplify Your Work
Would you like to learn 5 ways to simplify your work life?
Are you feeling overwhelmed? Too much information coming from too many directions can make working online seem impossible.
Happily, there is a solution! In fact, there are many ways we can choose to simplify our work life and make things better.
In today’s video I share my top five suggestions, including how to get your email inbox under control!
Use these simple tips and soon you will feel better, get more done and begin selling more too.
And that is a beautiful thing indeed!
Read The Transcript
Hi. This is Charlie Page, owner of the Directory of Ezines. I want to share with you five ways to simplify your work life.
Working online can be like drinking from a fire hose. It can be overwhelming. This poor lady here, she’s feeling it. She’s got information overload.
In fact, the number one complaint online is information overload. There’s just too much information. Webpages have all these ads. We get so much email. Now we get notifications that popup on our computers, on our cellphones. It’s information 24-7. How do we manage this?
I want to share with you five ways to simplify your work life so you can get more important things done.
Number one, process your email. Don’t read your email inbox, process it.
Here’s the process that I use.
First of all, here’s an example of the problem. Here’s an inbox from a person I know who has 11,000 emails in there now. This person feels like he needs to go through all of these one by one. That’s going to take 30 days. That’s too much.
If you have more than a couple of hundred emails in your inbox you’ve got too much to process.
Let’s talk about how to process it rather than read it.
Rather than reading emails one by one, scan through them and star, or some other way, mark the ones you want to read and then archive all of them and go back and process the ones you starred or you marked.
I know that’s a two step process, but these two steps turn out to be faster than one step for me. I started doing this about a year and a half ago.
I get 300 to 400 emails a day. My email inbox is almost always at zero by the end of the day.
People who know me know that I respond pretty quickly to email.
This is exactly how I do it. I look at my inbox as a whole and I just click, click, click the ones I want, then I archive everything. I’m using Gmail. I go back and look at those ones that I’ve clicked to star or otherwise make them important and I process those, I answer those.
Number two, idea number two, have fewer inboxes.
This is something you may never have thought about. How many inboxes do you have? You know the average person has at least eight inboxes?
We’re just talking your digital life. We’re not talking about the mail that comes to your house or if you have a mailbox outside the house like a postal plus-type thing. We’re talking about just your digital life.
Think about this, many people have three email addresses, so that’s three inboxes right there.
People have Facebook. They’re on Facebook so they have to look for notifications there.
Twitter is another thing that a lot of people use and that’s a separate inbox as it were.
Comments on your blog post, if you’re a blogger and you get comments on your blog post that’s another place you have to check every day.
If you’re on LinkedIn and if you’re not you should be. LinkedIn is incredible for online business. That’s another place you have to check.
Forums that you visit. If you’re on the warrior form or your these other forums that maybe in your particular niche, you have to go check for messages there.
Calendar invitations and notifications. I know people who use three or four calendars and they’ll attend a webinar or they’ll register for a webinar and they’ll put that on one calendar. They have a haircut, they put it on a different calendar. Calendar invitation and notifications are a type of an inbox.
Incoming text messages are something we have to pay attention to.
All of these things interrupt us. That’s the name of the game.
Skype notifications are another one. There are many more that I could list.
How many inboxes do you have?
Either right now or after this video’s over, take a moment and make a list of how many inboxes you have. I think you’ll be surprised.
Here’s the solution. You want to eliminate then consolidate.
If you’re using three calendars, you just don’t need three calendars.
If you have multiple email addresses, that might not be necessary.
You can use tools like Hootsuite, just a recommendation, I don’t make anything if you use Hootsuite.
Hootsuite’s one of many tools that will do this.
They’ll manage all your social media in one place so you now have, instead of three, four, or five, you have one inbox.
You’ll have one email inbox if you consolidate your email addresses into one.
You’ll use one calendar if you quit using a paper calendar and a Google calendar and an iCal calendar, and the one for your to-do list thing. Just use one master calendar. If it goes on your calendar it has to get done. That’s simplification.
If you blog, create an editorial calendar, this is idea number three.
Create an editorial calendar for your blog posts. You plan your posts one week in advance. If you’re a blogger you generally want to blog on Tuesday, Thursday and Saturday. That’s the best schedule for a blogger.
Plan your posts one week in advance and then schedule their publication dates. It’s super simple to do in WordPress and then you do the work once per week and you’re done for the entire next week. That is a beautiful thing.
Idea number four, use automation everywhere you can.
The advantage of working online is that we can automate certain tasks. If we fail to use automation we just give up the main advantage of working online.
Email marketing can be almost completely automated.
Blog posting can be very automated. There are tools you can use to write up a blog post on your computer and send it over to your blog and it’ll publish and format and the whole nine yards. It’s a beautiful thing.
Advertising you run can be automated, especially if you’re doing Facebook advertising or any kind of paperclip.
Social media posts can be completely automated. You can use tools like Meet Edgar to automatically post to your social media accounts based upon the content on your blog, or get this, based upon the content on other blogs that you follow using RSS. Check out Meet Edgar. It’s a really, really great tool, and many, many more examples of automation. I teach on automation all the time over at charliepage.com.
Number five, eliminate before outsourcing.
People go outsourcing crazy. They really do, they think I’m going to hire somebody to check my inbox and then I’m only going to look at the important emails. I’m going to hire somebody to water my plants or do whatever it is.
Outsourcing is great if you can afford it, but who’s got the budget to hire somebody to go out and do all these little things? Outsourcing can be very expensive and, frankly, it can be a disaster. You want to eliminate before you outsource.
Make a list of everything that needs to be done for your work, whether that’s online or offline, but I’m talking now mostly about online. Make a list of everything that needs to be done for your work to go well.
You’re an affiliate marketer. What do you really need to do? You have to run ads, you have to write ads, you have to place those ads somewhere, you have to track the results, you have to evaluate, that type of thing.
Make a list of what you really need to do and then eliminate anything that can be eliminated before you outsource. Many tasks simply don’t need to be done.
Take a look at your to-do list from a year ago if you can find it. Find out how many of those were never done. I did this just recently. It was embarrassing, but it was enlightening too.
Many of the things I’d written down in my planner to-do just never got done. You know what? Didn’t change my life. Here I am. I’m breathing, I’m making a video, I’m happy, and our business is doing well.
Sure, there are priorities, there are things that are more important than others, but so many of the things that hit our to-do list just aren’t important.
Ask yourself, what impact did that really have on you that those things from a year ago just never got done? How much mental space is it taking that you’re still holding onto them?
Working online can be like drinking from a fire hose, it really can. It can be very, very manageable.
I’m not talking about if you’re a guru, or if you’re famous, or if you’ve got a big budget. For any person working online can be manageable if you manage it. Many of the choices are ours, not all of them.
Sometimes we’re pressed on by other people. If you have a lot of customers, like I do, they have needs, they’re coming to you with their needs. You’ve got to respond. Even there, so many of the choices of how we automate that and how we handle that are ours.
Choose simplicity today. This I really important. Go for the simple life.
Working online doesn’t have to be super complicated. It doesn’t have to be overwhelming. It can be simple if you work at it, but it does take a little work to get it to where it’s simple. You’ll reap the benefits for years to come.
If you like this information give me a thumbs up or leave a comment or wherever you’re seeing this video, and you can get much more like this at charliepage.com.
That’s my blog and that’s where I share all of the common sense things that I know about working online and keeping your sanity, increasing your sales, increasing your conversions, building your list, based upon my 15 years online.
This is Charlie Page. I hope you enjoyed this. Thank you very much and have a great day.